A detailed agenda will help make sure that committee meetings proceed in an orderly manner but there are other considerations as well. On the other hand, committee members must be aware of action taken to resolve cases of fix-it items in order to be able to share the information or to take further action as a committee. Each committee is supported by executive leadership known as the executive sponsor. Items generally included are: The minutes should be brief and highlight all recommendations and decisions. Review safety and health policies and procedures established by the agency pertaining to occupational health and clinical safety. The length of time they are kept may vary with the frequency of the meetings and other factors but a minimum of two years is suggested. Minutes also serve to promote safety to all workers and serve as a permanent record of health and safety committee activities. For larger businesses, you may need a health and safety committee at the group or company level, especially if decisions are taken at this higher level. A committee is effective if you have a large business and need to consult on matters that are the same across several work groups or … Current rosters for the committees can be viewed in the links below. It also indicates that the committee is operating efficiently, and emphasizes that safety is a priority item in the organization. An agenda serves both as a guide to members' preparation for the meeting and as an outline for the order of business at the meeting itself. The timing of meetings may depend on factors which are difficult to control. Executive Sponsor: Robert Stacey, Dean of the College of Arts and Sciences, Executive Sponsor: Gowri Shankar, Interim Vice Chancellor for Planning and Administration, Executive Sponsor: Mark A. Pagano, Chancellor, Executive Sponsor: Nancy Allbritton, Dean of Engineering, Executive Sponsor: Lisa J. Graumlich, Dean of the College of the Environment. The meeting should not be used as a forum for airing general complaints and grievances which have other channels for hearing. Each committee meets on a monthly basis to discuss health and safety related topics and concerns within their represented departments. A committee which does not meet on a regular basis will lose its drive, and will be perceived by workers and management to be of limited effectiveness. The best choice is usually a member of senior management since this person is most likely to be able to take direct action on problems presented to him/her. Scheduled maintenance - Thursday, July 12 at 5:00 PM No matter how carefully it is planned, any meeting which is frequently interrupted by telephone calls, texts or e-mails, people popping in to discuss something with individuals, or where committee members are called out of the room will degenerate into a state of disorganization. In some cases, such as when a waiting period is expected while new equipment is purchased and installed, an interim solution may be required. Some jurisdictions have legislated to give the committee a degree of power to make decisions on health and safety matters. Reports (inspections, incidents, statistics, etc.). The individual to whom the committee reports should be fully knowledgeable about committee duties, health and safety issues, and committed to the prevention of occupational injuries and illnesses. A Organizational Chart showing Safety and Health Committee. Items which might be considered are: All employees (management and labour) should be encouraged to submit items to their committee representatives who in turn must be given the opportunity to present the items for discussion. A key role is to consider matters of good practice in accordance with the requirements of the Code of Practice and the Mental Health Act (1983 and 2007). Stay at home except for essential travel and follow the restrictions and public health measures . Benefits of a safety committee You may be required by state law to have a safety committee, but … The decision-making process is a key element in determining committee unity and developing a spirit of cooperation necessary for it to operate effectively. Some laws state that the committee must meet at least monthly or quarterly (every three months). Add a badge to your website or intranet so your workers can quickly find answers to their health and safety questions. Victoria is governed by OHS rules and it is a requirement under Section 72 of the OHS Act 2004. If you have only one representative he/she should then report directly to if you are not already signed in under your AMC log-in. Every employee at the University is represented on one of these 10 committees. APS 10.11 UW Health and Safety Committees, Reviewing and evaluating accident investigation reports, Reviewing and evaluating departmental health and safety plans, Reviewing and discussing health and safety suggestions from employees, Providing feedback on safety-related material provided by EH&S, Recommending actions to resolve health and safety concerns, Strategic Planning and Continuous Improvement, Student Life External Relations and Strategic Initiatives, Center on Human Development and Disability (CHDD), School of Public Health & Community Medicine, Interdisciplinary Arts & Sciences Program, Center for the Study of Community and Society, Institute of Technology/Computing and Software Systems, William E. Boeing Department of Aeronautics & Astronautics, Paul G. Allen School of Computer Science & Engineering, Joint Institute for the Study of the Atmosphere and Ocean (JISAO). To The University established the UW health and safety committee structure as part of its culture of safety to encourage respect, excellence, collaboration, integrity and innovation. Health & Safety organisational structure and committees All workers of the University have health and safety responsibilities, however there is a hierarchy of responsibilities as defined by the Health and Safety at Work Act 2015. They are appointed by the employer, in accordance with the following conditions: at least half of the committee members are employees who do not exercise managerial functions. As far as possible, decisions should be made by consensus building. Elections for members of the committees are held every two years, and elected members serve for two years on their committee. One or more health and safety committee (s) must be established when employers have appointed two or more health and safety representatives or when inspectors from the Department of Labour instruct the employers to do so. Approval of agenda items could be made by the committee as a whole, but here the danger lies in spending too much time on discussing priorities rather than on actual health and safety problems. The declared purpose of the committee should be included in the company safety policy statement. Minutes should maintain confidentiality for individuals as well. why? To achieve this, a commitment to safety must become a shared responsibility between management and employees. In organizations where conditions that cause incidents appear to be well managed, meeting time can be effectively used for additional health and safety education or training for the members. Once the time and date is set, the meeting should not be postponed except for emergency reasons. 3. Review employee complaints regarding safety and health hazards related to occupational health and clinical safety. 1. However, since the committee has only a limited time to deal with all health and safety aspects, these items should be screened before the whole committee addresses them. Management Commitment to Workplace Safety and Health Establish procedures for review and management s response to minutes. Submit written recommendations for safety/health improvement/changes and response. co-opted workers and others - people who are included because of their specific competences such as the company doctor, health and safety adviser, and other specialists. In some cases, the jurisdiction has mandated a record retention time period. The health and safety committee program is managed by EH&S. A key mechanism for the provision of assurance is a defined and robust health, safety and wellbeing governance structure. This Committee reports to the Staff Governance Committee, which has been Health and safety committees It is good practice to set up a health and safety committee where you have several health and safety representatives elected by … WAC 296-800-130 Safety Committees/safety meetings. Priorities might be established based on incident experience, inspection reports, or events such as the introduction of new equipment or procedures. Health and Safety Committee Member Training. No one individual should have veto power over what will be recommended. For example, when different shifts have to be represented, a time immediately before or after a shift change might be best. and who? or undertake that the information provided is correct, accurate or current. U-Wide Health and Safety Committee Roster. As with any complex question, a useful way of checking how complete the response is to see if the questions: what? 2. To hold monthly meetings and encourage each member to 3. 905-572-2981Toll free 1-800-668-4284(in Canada and the United States). How can we make our services more useful for you? how? Frequently postponed meetings will be seen as symptoms of lack of interest in safety, lack of management commitment, and lack of committee leadership. Whatever time is chosen, it should be the same for each meeting to promote attendance and to emphasize the importance of committee activities. Yet an effective health and safety program takes the commitment and energy of many individuals and that is why a joint committee structure facilitates the work of individuals. Contact us to let us know. The meetings take place on the 2nd Wednesday of every month from 1:00 - 2:30 PM via Zoom, eventually returning to the William H. Foege Building, N-130. Health & Safety* Committee Structure * Fire Safety is included in the term Health & Safety (H&S). The University H&S Committee Chair: University Secretary Membership: Chair, Chairs of Faculties/Directorate H&S committees, Chair There is a Health & Safety Committee in place, which is chaired by the Director of HR & OD. 2. Finally, and perhaps most important, the individual(s) or group responsible for taking further action should be named. Health and safety committees and representatives play a vital role in preventing work-related injuries and diseases, and are an important part of what is called the internal responsibility system. Minutes of previous meetings are useful sources of information as they may show trends and reveal problems requiring more investigation, the training of new committee members, or the determination of safety training topics. Conflicts with the times when many key employees are most needed at their workstation should be avoided if possible. On the other hand, since committee members have other duties to perform, meetings should also close at the scheduled time. To involve all persons in the workplace in health and safety concerns by responding to and discussing health and safety concerns brought up by co-workers. Responsibilities of the health and safety committees include: Establishing a committee does not lessen the employer's accountability or responsibility for health and safety. Assign specific responsibilities to all committee members. An HSR can also be a member of an HSC. Absenteeism leaves parts of the work force without representation, creates discontinuity in committee activities, indicates a lack of commitment to workplace safety, and reduces the credibility of the committee as a whole. where? Individual cases of unsafe acts or conditions (fix-it items) are matters which should be routinely resolved through line management not through a health and safety committee. More information on the purpose, composition, and charge of the U-Wide committee can be found in the U-Wide Charter. An organization may expand on the minimum authority granted by legislation. However, the committee's main role is to make recommendations for action. Examples of reasonable statements found in safety literature are: Some jurisdictions have legislated to give the committee a degree of power to make decisions on health and safety matters. Access to this website • Conduct regular walkaround • Each member needs to know the topics under consideration in order to contribute effectively at the meeting. Department of Occupational Safety and Health Level 5 (Main Counter), Block D4, Complex D, Federal Government Administrative Centre, 62530 Putrajaya Tel: 03-8886 5343 Fax: 03-8889 2443 Email: projkkp[at]mohr.gov.my Promote an awareness of health and safety issues and an atmosphere of cooperation between management and workers. CCOHS is not liable for any loss, claim, or demand arising directly or Employees are encouraged to run for committee membership, vote for representatives, and communicate health and safety concerns to the committees. Disagreement is to be expected on some issues but these should be resolved in a non-adversarial manner based on known facts and logical thinking which lead to reasonable recommendations. The recommended solution must be logical, meet all legislative requirements, and be the best possible practical method. The decision might best be left to the discretion of the co-chair persons, as long as both labour and management are represented in the decision. will be unavailable during this time. The location and time frame should be specified in the recommendation. Health and safety committees allow businesses (and other PCBUs) to work together with workers on health and safety matters. MORE ABOUT >. 2. Tinus Boshoff This section in particular requires consultation between the employer and the committee with a new method to initiating, developing, promoting, maintaining and reviewing measures to ensure health and safety. Based on Legislation in section 19, of the Occupational Health and Safety Act The end result is greater meaningful worker participation at the level where incidents and injuries happen. The minutes of health and safety committee meetings are to keep track of safety problems and to state what recommendations have been made. EDT. Elections for members of the committees are held every two years, and elected members serve for two years on their committee. One of the reasons for preparing an agenda is to allow each member to prepare for the meeting. Please refer to the following OSH Answers documents for more information about health and safety committees: The degree of committee's authority should be clearly defined and permanently recorded. The committee should investigate problems thoroughly and try to find their root causes. These items only become an appropriate topic for committee action where an inspection reveals general noncompliance with safety rules/procedures, or when other means to effect corrective action have failed. 4. Check out our What’s New listing to see what has been added or revised. Appoint alternates to the committee to help achieve this goal. are answered. “Try to get in touch with other industries and see what they’re … indirectly from any use or reliance upon the information. Those assigned to health and safety matters part or 1980, c. O-2 as amended), Part 3 Joint Work Site Health and Safety Committees and Health and Safety Representatives, Sections 16 to 30 Occupational Health and Safety Code (October 2003) Part 13 Joint Work Site Health and Safety Committee, Sections 196 to 202 The problem should be stated in clear terms based on known facts. Recommendations (specifying action by whom, by when). The 10 organizational health and safety committees, along with the University-Wide Health and Safety Committee, share the responsibilities of implementing and monitoring the University’s health and safety program. The following is a list of some possible roles of a health and safety committee. compose the Health and Safety Committee: (1.) When a safety committee is working as it should, employees and managers work together to address safety concerns before they cause injuries. Responsibilities of the health and safety committees include: Health and safety committees are a valuable resource for all employees. Examples would be the right to carry out or participate in inspections and investigations, advise on refusal to do unsafe work cases, hold regular meetings, and monitor compliance with regulations. You may also be interested in the following related products and services from CCOHS: Although every effort is made to ensure the accuracy, currency and completeness of the information, CCOHS does not guarantee, warrant, represent Analyze the agency’s work i Reasons for recommendations (and counter arguments voiced). It allows staff to address concerns related to work health and safety issues. 1. The ideal situation would be that consensus is reached through the process of allowing each person to present his/her arguments and having these debated by all committee members. We lead the way with a clear set of policies and procedures. A safety committee should foster a sense of ownership by giving employees an opportunity to directly improve safety and reduce injuries within a company, while enhancing communication between management and employees. A degree of responsibility is still necessary if the committee acts only in a consultative role. The Mental Health Act Committee regularly reviews the patient activity under sections of the Mental Health Act. Washington Administrative Code WAC 296-800-130 Safety Committees/safety meetings. Safety Committee Chairman - Manager or his authorized representative Members - One Foreman - Three Workers (must be union members, if organized) - The Nurse Prompt posting of the minutes will show that solutions to safety problems have been followed-up without delay. The health and safety committee program is managed by EH&S. Create and maintain active interest in health and safety and to reduce incidents. If a construction project requires a project committee, does it also require an occupational health and safety policy and program? Committee members need to see that their recommendations have an effect on workplace safety, and if too many are too costly or are never used, committee members’ enthusiasm may decrease, he said. Roles and responsibilities of the committee are generally defined in health and safety legislation. All employees should know which of the 10 committees listed below represents their department. © Copyright 1997-2021 Canadian Centre for Occupational Health & Safety, Joint Health and Safety Committee – What is a Joint Health and Safety Committee, Joint Health and Safety Committee – Creation, Joint Health and Safety Committee – Effective and Efficient, Joint Health and Safety Committee – Measuring Effectiveness, Canadian enviroOSH Legislation (plus Standards), Health and Safety Committees Reference Guide, Implementing an Occupational Health and Safety (OH&S) Program. Hazard Identification, Evaluation, and Control • Review injury data, accident reports, and workers’ compensation records. In practical terms, specifying a purpose in simple terms is important since this purpose will help later to define the committee's duties and responsibilities. However, a committee member should have the right to discuss the resolution of safety matters with any supervisor. Use this guide to establish strong roles and clear procedures to support health and safety in your workplace. Formal voting should be avoided if possible because of its inherent taking sides nature. A health and safety committee shall keep record of each recommendation made to any employer in terms of sub-section (1) (a) and of any report made to an inspector in terms of sub-section (1) (b).

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